Site sign-in at the gate (QR code, orientation, roll call)

Workers sign in with their own phone by scanning a QR code at the gate. They don't need the app, an account or a seat. Your company's own people (with the LaunchPad Safety app) sign in from the app instead; see Site sign-in in the app. Everyone on site takes the same orientation once, whichever way they come in. The first time on a project they complete its site orientation; after that they check in and out each day. Site sign-in is set up by Administrators, Safety Personnel and Project Administrators. Superintendents, Project Managers and Project Coordinators can see who is on site and the day's records.

Set it up for a project

1. Open Create Site Orientation (its own menu item) and choose the project.
2. Click Set up site sign-in for this project.
3. Fill in The site: the muster point, site hours, emergency contacts, and anything workers must know about this site (hazards, rules). Set the end of the work day (anyone still checked in is checked out then). Save. Check the Point of contact on the poster: it's the project's Superintendent from the Procore Directory (or the Foreman if there's no Superintendent role). Choose someone else, or change the title or phone, if needed.

4. Under Site orientation, choose how to start (full detail in Build and keep the site orientation):

   • Draft the orientation: the agent writes it in English and Spanish from your company manual and rules, the regulations and the site details, with a short quiz. Check the notes it leaves for you.
   • Copy from another project: start from another project's orientation and change only what's different here.
   • Start from blank: an outline (site rules, emergencies, PPE, hazards) for you to fill in.

Edit anything, add quiz questions, then Save and approve. Placeholders such as [MUSTER POINT] must be filled in first. 5. Open QR code & poster and click Download poster PDF (24 × 36 in) (or Print the QR poster (PDF, 24 × 36 in) on Site sign-in), the standard poster size for a print shop. It has a 13-inch QR code, the muster point, the point of contact and the site hours. (Print on letter paper prints a small copy from your browser.) Post it at the gate or the site trailer.

What workers do

1. Scan the QR code with the phone's camera. The page opens in English or Spanish (they can switch).
2. The first time: enter their name, company (from the project's Procore Directory, or another) and mobile number. The phone remembers them.
3. The first time on this project: read the orientation, answer the quiz (they must get every answer right) and sign with a finger. If the site issues badges, their badge shows on the phone (Orientation badges).
4. Tap Check in. The phone asks once for its location to confirm they're at the site (they can say no; the check-in still works). When they leave, scan again and tap Check out.

No phone? Use the site tablet, or their foreman signs them in: see People without a phone.

Visitors

At the first scan everyone chooses I work on this project or Visitor (inspectors, the owner, deliveries, vendors, meetings). At each check-in a visitor chooses the purpose of the visit, says who they're visiting, answers Will someone escort you for the whole visit?, confirms their PPE (their own, or PPE from the trailer), reads the visitor rules and ticks that they understand them. - Escorted visitors don't take the orientation. A visitor who will move around without an escort takes the full site orientation and quiz first. - Deliveries get the delivery rules instead (traffic route, stay with the vehicle or unloading area, follow the spotter) and aren't asked about an escort. - Inspections: the inspector is asked to show their credentials at the trailer, and the email to Safety is marked URGENT. - The Safety team (and the host, when they're found in the project Directory) gets an email when a visitor checks in. Turn it off per project in Create Site Orientation.

Edit the visitor rules and the delivery rules in Create Site Orientation.

Each visitor goes into the Visitors section of the project's Procore Daily Log when they check in: the visitor's name and company (linked to the Procore Directory company when there is one; otherwise written with the name), the start time, and the purpose, who they visited, the escort and PPE answers as the details (the end time is filled in when they check out). People who aren't in the Directory are recorded the same way; nothing is added to your Directory. Visitors are listed separately on the roll call and aren't counted in the Manpower headcount.

In Directory / Not in Directory: everyone is matched to the project's Procore Directory by mobile or office number, or by name. Check anyone marked Not in Directory who says they work on the project.

Who's on site, and the Daily Log

• Roll Call → On site now: everyone checked in, by company, with their phone number. A crew signed in on a foreman's phone shows crew of the foreman, and ⚠ (foreman) has checked out when he has left them on site. Under the time it shows how each person checked in (QR code, site tablet, LaunchPad app, arrival alert, crew of a foreman) and, for the QR code, at the site, X mi from the site (worth a call) or location not shared. Use Print roll call in an emergency, and Check out anyone who left without checking out.
• Roll Call → Day records shows each day's sign-ins and the headcount by company.
• The Daily Log, as the day goes on. LaunchPad Safety keeps one Manpower entry per company in the project's Daily Log in Procore: the number of workers and their hours, matched to the company in the Procore Directory when the names agree. It's updated at every check-in and check-out. Its notes list who was on site and when, for example Ana Lopez 7:05 AM-1:10 PM, 2:30 PM-on site (a long list ends with "and N more"; everyone is in LaunchPad Safety). It's written at the first check-in and updated at every check-in and check-out (people coming or going together are one update), so a superintendent working on the Daily Log in the afternoon sees the workers and hours so far. At the end of the work day everyone still checked in is checked out and the entry gets its final numbers. If a superintendent deletes the entry in Procore, it's written again at the next update. If Procore can't be reached, it tries again automatically (every hour, and at the next check-in or check-out). Nobody pushes entries by hand: the Daily Log entry is the record of the check-ins and check-outs.
• Workers lists everyone who has signed in at the project, when and where they completed the orientation (own phone, site tablet, a foreman's phone, the LaunchPad app), and their last day. Print badges is here too.

Good to know

• Changed the orientation significantly? Click Everyone retakes it; each worker takes it again at their next check-in.
• A poster photo shared around? Click New QR code in Create Site Orientation → QR code & poster and print the new poster. The old code stops working.
• Turn sign-in off for a project in Create Site Orientation (untick Sign-in is on for this project).
• Never checked in twice. Tapping Check in again, or arriving again, keeps the one visit. Someone who checked out and comes back the same day checks in again; the Daily Log counts them once, with the hours of both visits.
• One site at a time. Checking in at another project checks the person out of the last one (a foreman who drove to another job without checking out).
• Location is asked for once, at check-in, only to confirm the person is at the site. We keep only whether they were at the site and how far, never the location. Their numbers are never used for texts or marketing.
• Sign-in records are included in Download your company's records.

Three menu items

• Create Site Orientation: build and edit it (site details, the orientation, badges, the site tablet, the QR code). Save here and Site sign-in updates at once.
• Site sign-in: the QR code and the approved orientation, written out and read only. Print the QR poster, or Print the written orientation (PDF): the site details and the orientation in English and Spanish, with the quiz but not its answers, to attach as an exhibit to a subcontract. Administrators and Safety see Edit Site sign-in, which opens Create Site Orientation.
• Roll Call: On site now, Day records and Workers (with badges to print).