The Safety Officer's guide: what happens where (LaunchPad, the app, Procore)
One page for the Safety Officer: which work happens on the LaunchPad website, in the phone app, at the gate and in Procore, and the routine for a new project, each week and each month.
You run safety from the LaunchPad Safety website. Your field people use the phone app. Everyone else on site uses the QR code at the gate. Procore stays the record your superintendents already work in: what LaunchPad does lands there.
What happens where
| Where | Who | What |
|---|---|---|
| LaunchPad website | You (Safety), Administrators | Planning, Site sign-in setup, Safety library, manual, Logs, OSHA logs, Team |
| Phone app | Your superintendents, foremen, technicians | Arrival briefing, site sign-in for them and their crew, inspections, findings, talks and JHAs, incidents, Ask Safety |
| QR code at the gate | Subs, crews, visitors | Site orientation once, check in and out every day |
| Procore | Everyone, as today | Observations (corrective actions), Inspections, Incidents, the Daily Log (manpower, visitors, safety violations), Photos |
A new project, in order
- Planning on the website: choose the project. Know the job reads it in Procore (Daily Log, schedule, submittals, specifications, documents) and suggests the talks and JHAs it needs. See Planning.
- Create Site Orientation: fill in the site details (with Find the nearest ER and urgent care and Improve with the agent), draft the orientation with the agent, Save and approve. See Build and keep the site orientation.
- Decide on badges and set up the site tablet if crews without phones are expected. See Orientation badges and People without a phone.
- Create Site Orientation → QR code & poster (or Print the QR poster on Site sign-in): download it, print it at a print shop (24 × 36 in) and post it at the gate.
- Make sure your field people have the app with Arrival alerts on. See Site sign-in in the app.
- Tell foremen at the kickoff how they sign in their crew.
Every week
- Planning: the weekly brief (Monday email to the project's distribution list), assign talks and JHAs to the project, review Site photos with the agent.
- Roll Call → On site now / Day records / Workers: who was on site, how they checked in, anyone flagged mi from the site, orientation records.
- Corrective Actions and Logs: open and overdue items, inspections done (in LaunchPad or in Procore).
- Orientation log: when the site changes (a new Superintendent, muster point, rule), Edit the site and orientation; saving logs a new version, nobody retakes it, and the agent rereads it and helps.
Every month
- Safety Scores: rate each project for the month, 1 to 10, with a note on what went well and what needs work. Until you do, a project counts as 5. The Dashboard card tells you how many are left to rate. See Safety Scores.
- Check the ranking and open the cards at the bottom: the projects behind a low score show their incidents and how many talks and JSAs were filed.
- Download the Company report (PDF) for your monthly safety meeting.
Several Procore instances
If your company runs more than one Procore instance (by region, department or location), choose the instance at the top of the Dashboard or Safety Scores, or All instances to see everything. Each region's Safety officer can be limited to their own instance's jobs. See Several Procore instances.
Who needs a seat
Seats are for the people responsible (you, superintendents, PMs, foremen with crews, technicians). Crews, subs, lone tradesmen and visitors sign in with the QR code. See Who needs a seat.